How to Add Payment in 925worksuite ERP

Overview

This guide explains how to add and record a payment in the Finance Payments module. It covers entering payment details, selecting accounts, attaching receipts, and saving the transaction.

Steps

1. Go to Dashboard
2. Click on Finance
3. Click on Payments
4. Add payment:
   • Click on Add Payment
5. Enter payment details:
   • Fill in Payment Details (e.g., payer or reference fields)
   • Select required fields
6. Input transaction information:
   • Select Paid On (date)
   • Enter Amount
   • Input Exchange Rate (if applicable)
7. Configure payment options:
   • Select appropriate fields (e.g., payment method or account)
8. Attach receipt (optional):
   • Upload or select Receipt
9. Add remark:
   • Enter Remark (optional notes for the transaction)
10. Save payment:

• Click on Save

Expected Result

The payment will be successfully recorded in the system and reflected in financial records and reports.

Common Errors

• Missing required payment details
• Incorrect payment amount
• Invalid or missing date
• The exchange rate was not entered when required
• Failure to attach receipt (if mandatory)
• Not saving before exiting

FAQs

1. Can I add payments without linking to an invoice?
Yes, payments can be recorded independently depending on the system setup.

2. Is attaching a receipt mandatory?
No, but it is recommended for record-keeping and audit purposes.

3. What is the exchange rate field for?
It is used when recording payments in a different currency.

4. Can I edit a payment after saving?
Yes, depending on permissions, payments can be updated or corrected.

5. Where can I find saved payments?
All payments are available in the Payments section under Finance.