How to Add Expense in 925worksuite ERP 0 0

Overview

This guide explains how to record and save an expense in the Finance module. Expenses help track company spending, manage cash flow, and maintain accurate financial records.

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Steps

1. Go to Finance
2. Click on Expenses
3. Click on Add Expense
4. Enter expense details:
   • Select Expense Details
   • Input Item Name
   • Choose Currency (₦ - Naira)
   • Enter Price
5. Enter Purchase Date
6. Select additional options if required (e.g., category or account)
7. Click on Purchased From
   • Enter vendor or supplier name
8. Add more details:
   • Enter Description
   • Upload Bill/Receipt (optional)
9. Click Save

Expected Result

The expense will be successfully recorded and reflected in the Finance module for reporting and tracking.

Common Errors

• Missing required fields (e.g., item name or price)
• Incorrect currency selection
• Invalid or missing purchase date
• Forgetting to save the expense

FAQs

1. Can I edit an expense after saving?
Yes, you can update the expense depending on your access permissions.

2. Is attaching a receipt mandatory?
It depends on your organization’s policy, but it is recommended for proper documentation.

3. Can I record expenses in different currencies?
Yes, if multi-currency is enabled in your system.

4. Where can I view saved expenses?
All expenses can be viewed under the Expenses section in Finance.