How to Create a Product and manage inventory in 925POS 0 0

Overview

This guide explains how to create a new product and manage inventory in 925POS. Adding products correctly ensures accurate inventory tracking, pricing, and smooth sales operations.

Step-by-Step Guide

Step 1: Navigate to Products

• From the dashboard, click on Products
• Click on Products again from the dropdown menu

Step 2: Create a New Product

• Click on Create Product

Step 3: Enter Basic Product Details

• Input the Product Name
• Enter the Item Code

Step 4: Select Product Category

• Choose a Product Category
• Note: The category must be created beforehand to appear in the dropdown

Step 5: Enter Product Cost

• Click on the Product Cost field
• Enter the cost value of the product

Step 6: Select Product Unit

• Click on Choose Product Unit
• Select the appropriate unit
• Note: Product units must be created beforehand

Step 7: Select Sale Unit

• Click on Choose Sale Unit
• Select the appropriate unit for selling
• Note: Sale units must be created beforehand

Step 8: Configure Tax and Quantity Settings

• Enter the Order Tax
• Set Quantity Limitation if applicable

Step 9: Select Tax Type

• Choose the Tax Type
  • Inclusive (tax included in price)
  • Exclusive (tax added separately)

Step 10: Upload Product Image (Optional)

• Click on Product Image
• Upload an image for easy identification

Step 11: Assign Warehouse

• Select the Warehouse
• Note: The warehouse must be created beforehand

Step 12: Add Stock

• Click on Add Stock
• Enter the available quantity for the product

Step 13: Set Stock Alert

• Click on Stock Alert
• Enter the minimum quantity level

Stock Alert Definition:
Stock alert is the minimum quantity you set for a product, at which the system notifies you that the item is running low or out of stock, so you can take action quickly.

Step 14: Save the Product

• Click on Save to complete the process

Best Practices

• Always create categories, units, and warehouses first before adding products
• Use clear product names and item codes for easy tracking
• Set stock alerts for fast-moving items
• Upload images to improve product identification during sales

Expected Outcome

After saving:

• The product has been successfully added to the inventory
• Stock levels are tracked automatically
• The product becomes available for sales transactions